1. NL-Haarlem: Reconditioning services of rolling stock

    138425-2013 published in OJEU S 082, 26.04.2013

    deadline for submission of tenders Friday, May 17, 2013

    Contract notice (Original) of Supply contract in Netherlands

    The contractor belongs to Utilities (European Communities, with participation by GATT countries)


    • Type of contract: Supply contract (Negotiated procedure)
    • Type of awarding authority: Utilities
    • Type of notice: Contract notice (Resume)
    • Country: Netherlands
    • Heading: 01505

    Directive 2004/17/EC

    Section I: Contracting entity
    I.1) Name, addresses and contact point(s)
    NedTrain B.V.
    Maaike van Driel
    Postbus 1008
    +31 612612088

    Further information can be obtained from: The above mentioned contact point(s)

    Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

    Tenders or requests to participate must be sent to: The above mentioned contact point(s)

    I.2) Main activity

    Railway services

    Section II: Object of the contract
    II.1) Description
    II.1.1) Title attributed to the contract by the contracting entity:

    Flooring system.

    II.1.2) Type of contract and location of works, place of delivery or of performance



    Main site or location of works, place of delivery or of performance: Haarlem.

    NUTS code Agglomeratie Haarlem

    II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement

    II.1.4) Information on framework agreement

    Framework agreement with a single operator

    Duration of the framework agreement

    Duration in years: 5

    II.1.5) Short description of the contract or purchase(s):

    NedTrain B.V. executes for NS Reizigers B.V. the refurbishment of passenger train coaches. For this activity, NedTrain is looking for a supplier of flooring systems for the VIRMm1 refurbishment project.

    NedTrain intends to conclude an agreement for flooring systems for the VIRMm1 project that covers approximately 416 coaches. In this contract there is an option for the VIRM 2/3 project which covers approximately 250 coaches and/ or an option for other similar refurbishment projects, NedTrain may call on the option at its discretion. The contract will cover the duration of the VIRMm1 project, and will have the possibility for extensions for the option(s) mentioned, as long as the extensions start within 2 years after the end date of the VIRMm1 project. Candidates can derive no rights from these options. Additionally the delivery of spare parts for the period of 18 years is included in the scope.

    It is of the utmost importance that the supplier selected is involved in and plays an integral part in the design and build teams. NedTrain wishes to enter a final agreement for the VIRMm1 project in respect of th flooring system. A final agreement can only be reached in the event that NedTrain is granted the VIRMm1 project by the customer NS Reizigers (NSR).

    Special note to the VIRMm1 Project.

    The Scope of Supply of this European Tender consists of the following:

    NedTrain is looking for a supplier acting as a system integrator, being responsible for the engineering and delivery of a complete flooring system that has an economical and technical life span of at least 18 years.

    Installation of the flooring system will be done by a third party already selected by NedTrain. NedTrain will contract the already selected third party, based on the calculated hours for installation, including bonding and drying and any other time required, calculated by the supplier selected.

    This means that the supplier selected (winner of this tender) is the responsible for the installation activities of the entire flooring system: for the time to mount the complete floor into the coach, including the responsibility for the requirements and specifications that NedTrain will use as input for the contract between NedTrain and the third parties. The supplier selected will have the opportunity to communicate with these selected third party to share the knowledge to have the best solution. The detailed specifications of the Scope of Supply will be published by NedTrain during the RFP phase.

    The flooring system must be applied in the compartments, vestibules, stairs and optional the drivers cabin. It consists of:

    — Floor panels,

    — Floor covering and all related parts,

    — Integrated fixing points seats,

    — Integrated fixing points to the car body (including the shock mounts),

    — Integrated fixing for relating systems,

    — Kick plates stairs and entrance door,

    — Tread plate,

    — All fasteners and fixings,

    — All related parts and products to install the floor in the train (including glue, kit, etc.).

    The Scope of Supply includes the following activities:

    — Engineering/ design,

    — Delivery of all documentation involved,

    — Logistics: JIT planning, transport, returnable racks/ packaging, … ,

    — Engineering of all tooling required (e.g. for placement and maintenance),

    — Dedicated support at location Haarlem during PTO and TO phase,

    — Delivery of spare parts up until 18 years after finalization of the project.

    The Scope of Supply as described is an indication; during the tendering process and implementation of the project, the experience and/ or new insights may lead to changes in the scope.

    Note: The production of the tooling is no part of the scope, it will be produced by NedTrain. The supplier selected must provide the necessary input and engineering will be done in close cooperation with NedTrain. Also not included in the scope are air ducts and floor to floor.

    II.1.6) Common procurement vocabulary (CPV)

    Reconditioning services of rolling stock (CPV: 50224000), Floor-laying work (CPV: 45432110)

    II.1.7) Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA): yes

    II.1.8) Information about lots

    This contract is divided into lots: no

    II.1.9) Information about variants

    Variants will be accepted: no

    II.2) Quantity or scope of the contract
    II.2.1) Total quantity or scope:

    See Request for Information.

    II.2.2) Information about options

    Options: yes

    Description of these options: See Request for Information.

    II.2.3) Information about renewals

    This contract is subject to renewal: yes

    Number of possible renewals: 2

    II.3) Duration of the contract or time limit for completion

    Duration in months: 60 (from the award of the contract)

    Section III: Legal, economic, financial and technical information
    III.1) Conditions relating to the contract
    III.1.4) Other particular conditions:

    The performance of the contract is subject to particular conditions: yes

    Description of particular conditions: Minimum requirements All the relevant minimum requirements regarding this European Tender are part of the Request for Information. See Request for Information.

    Section IV: Procedure
    IV.1) Type of procedure
    IV.1.1) Type of procedure


    Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

    IV.2) Award criteria
    IV.2.1) Award criteria

    The most economically advantageous tender in terms of the criteria stated below

    1. Award criteria All the relevant Award criteria regarding this European Tender are part of the Request for Proposal.

    IV.2.2) Information about electronic auction

    An electronic auction will be used: no

    IV.3) Administrative information
    IV.3.2) Previous publication(s) concerning the same contract


    IV.3.3) Conditions for obtaining specifications and additional documents

    Time limit for receipt of requests for documents or for accessing documents: 16.5.2013 - 13:00

    Payable documents: no

    IV.3.4) Time limit for receipt of tenders or requests to participate

    17.5.2013 - 13:00

    IV.3.5) Language(s) in which tenders or requests to participate may be drawn up


    Section VI: Complementary information
    VI.1) Information about recurrence

    This is a recurrent procurement: no

    VI.2) Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no

    VI.3) Additional information:

    NedTrain makes use of the web-based Ariba Sourcing tool. Interested parties should subscribe for this tool via procurementsupport@ns.nl while providing their company name and full contact details. After subscription Candidates will be granted access to the relevant documents for this tender.

    Note: the contactperson for this Tender is André van der Schot.

    Criteria All the relevant criteria regarding this European Tender are part of the Request for Information. null

    VI.5) Date of dispatch of this notice:


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