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UK-Edinburgh: grounds maintenance services

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339003-2012 published in OJEU S 206, 25.10.2012

deadline for submission of tenders Friday, November 02, 2012

Contract notice (Original) of Service contract in United Kingdom

The contractor belongs to Other (European Communities, with participation by GATT countries)

Directive 2004/18/EC

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Port of Leith Housing Association Ltd

Asset & Procurement

Angela Morgan or Craig Somerville

108 Constitution Street, Leith

Edinburgh

EH6 6AZ

UNITED KINGDOM

+44 1315540403

fax+44 1315551504

Internet address(es):

General address of the contracting authority: http://www.polha.co.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13142

Further information can be obtained from:

Port of Leith Housing Association Ltd

Asset & Procurement

Angela Morgan or Craig Somerville

108 Constitution Street, Leith

Edinburgh

EH6 6AZ

UNITED KINGDOM

+44 1315540403

fax+44 1315551504

http://www.polha.co.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

Port of Leith Housing Association Ltd

Asset & Procurement

Angela Morgan or Craig Somerville

108 Constitution Street, Leith

Edinburgh

EH6 6AZ

UNITED KINGDOM

+44 1315540403

fax+44 1315551504

http://www.polha.co.uk/

Tenders or requests to participate must be sent to:

Port of Leith Housing Association Ltd

Asset & Procurement

Angela Morgan or Craig Somerville

108 Constitution Street, Leith

Edinburgh

EH6 6AZ

UNITED KINGDOM

+44 1315540403

fax+44 1315551504

http://www.polha.co.uk/

I.2) Type of the contracting authority

Other: Registered Social Housing

I.3) Main activity

Housing and community amenities

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Procurement of Garden Maintenance Provider - PQQ.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 1: Maintenance and repair services

Main site or location of works, place of delivery or of performance: 108 Constitution Street Leith Edinburgh.

NUTS code UNITED KINGDOM

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.5) Short description of the contract or purchase(s)

The provision of Garden and Grounds Maintenance.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=242676.

The awarding authority has indicated that it will accept electronic responses to this notice via a 'Tender Submission Postbox' facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=242676.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6) Common procurement vocabulary (CPV)

Grounds maintenance services (CPV: 77314000), Grounds-maintenance equipment (CPV: 43325100)

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

Garden and Grounds Maintenance.

Estimated value excluding VAT: 180 000,00 GBP

II.2.2) Information about options

Options: yes

Description of these options: Option of 1 year + 1 year.

Provisional timetable for recourse to these options:

in months: 12 (from the award of the contract)

II.2.3) Information about renewals

This contract is subject to renewal: yes

Number of possible renewals: 2

II.3) Duration of the contract or time limit for completion

Starting 1.3.2013. Completion 29.2.2016

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

JTC Minor Works.

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: POLHA and agreed KPI's.

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.

(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years.

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.

(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.

(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

(7) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.

(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

Execution of the service is reserved to a particular profession: yes

Reference to the relevant law, regulation or administrative provision: Applicants must be active members of Constructionline as well as either CHAS or Safe Contractor.

III.3.2) Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Accelerated restricted

Justification for the choice of accelerated procedure: The current contract service delivery is about to expire.

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

6. Quality. Weighting 30

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.4) Time limit for receipt of tenders or requests to participate

2.11.2012 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

26.11.2012

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.3) Additional information

(SC Ref:242676).

VI.5) Date of dispatch of this notice:

22.10.2012