<Tenders, Govt contracts & EU funding for SMEs / >

UK-Lerwick: ticket printers

• more info

225192-2012 published in OJEU S 135, 17.07.2012

deadline for submission of tenders Monday, August 13, 2012

Contract notice (Original) of Supply contract in United Kingdom

The contractor belongs to Regional or local authority (European Communities, with participation by GATT countries)

Directive 2004/18/EC

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

Shetland Islands Council

Procurement Manager - Colin Black

Town Hall, Shetland

Lerwick

ZE1 0HB

UNITED KINGDOM

+44 1595744595

fax+44 1595744136

Internet address(es):

General address of the contracting authority: www.shetland.gov.uk

Further information can be obtained from:

Shetland Islands Council

Mr James Cunningham - ICT Analyst

Corporate Services Department, ICT, Garthspool, Shetland

Lerwick

ZE1 0NY

UNITED KINGDOM

+44 1595744779

fax+44 1595744797

http://www.shetland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:

Shetland Islands Council

Procurement Manager - Colin Black

Corporate Services Department, Capital Programme Services, Office Headquarters, 8 North Ness Business Park, Shetland

Lerwick

ZE1 0LZ

UNITED KINGDOM

+44 1595744595

fax+44 1595744136

http://www.shetland.gov.uk

Tenders or requests to participate must be sent to:

Shetland Islands Council

Procurement Manager - Colin Black

Corporate Services Department, Capital Programme Services, Office Headquarters, 8 North Ness Business Park, Shetland

Lerwick

ZE1 0PY

UNITED KINGDOM

+44 1595744595

fax+44 1595744136

http://www.shetland.gov.uk

I.2) Type of the contracting authority

Regional or local authority

I.3) Main activity

General public services

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Ferry Ticketing System.

II.1.2) Type of contract and location of works, place of delivery or of performance

Supplies

Purchase

Main site or location of works, place of delivery or of performance: Various locations throughout Shetland and as required by the contracting authority.

NUTS code

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.5) Short description of the contract or purchase(s)

The provision of a ferry ticketing system. The system will provide the functionality required to manage all aspects of the contracting authority's Inter-Island Ferry Ticketing System.

II.1.6) Common procurement vocabulary (CPV)

Ticket printers (CPV: 42991230), Software package and information systems (CPV: 48000000)

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: no

II.2) Quantity or scope of the contract

II.2.1) Total quantity or scope:

The system will provide the functionality required to manage all aspects of the contracting authority's Inter-Island Ferry Ticketing System including:

Shetland Islands Council’s 12 ferries operating 190 sailings per day to over 8 islands annually carrying 750 000 passengers and 350 000 vehicles.

Other establishments and offices that may require access to the system.

Data sharing with other parts of the Council and other agencies will be a fundamental requirement of the system.

Integration with Shetland Islands Council implementation of the National Entitlement Card (NEC) smartcards.

Estimated value excluding VAT: 350 000,00 GBP

II.2.2) Information about options

Options: no

II.2.3) Information about renewals

This contract is subject to renewal: no

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.1) Deposits and guarantees required:

Details of corporate structure and ownership.

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Stage payments for the main delivery and system implementation.

Thereafter monthly in arrears for annual support and maintenance.

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators shall be required to provide evidence of their, economic, financial and technical capacity as detailed in Part 4 of the Public Contracts (Scotland) Regulations 2012.

III.2.2) Economic and financial ability

Minimum level(s) of standards possibly required: 3 years accounts and business reports for the contracting entity.

Overall turnover over the last 3 years;

Turnover detailing similar supplies over the last 3 years.

Bank Reference to a minimum of 135 000 GBP.

Evidence of current Employer’s and Public Liability Insurances at a minimum of 10 000 000 GBP and 5 000 000 GBP respectively.

Evidence of current Professional Indemnity Insurance.

III.2.3) Technical capacity

Minimum level(s) of standards possibly required:

Evidence of same/similar contracts carried out within the last 3 years, including dates, consideration received and the identity of the persons to whom the goods were sold.

Written references from two previous clients where a similar system was supplied.

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Restricted

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

Objective criteria for choosing the limited number of candidates: Evaluation of a pre-qualification questionnaire that includes submission of the information detailed in Part III.

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.1) File reference number attributed by the contracting authority:

I/23/10

IV.3.4) Time limit for receipt of tenders or requests to participate

13.8.2012

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

31.8.2012

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3) Additional information

Contract implementation is expected to commence in June/July 2013. Any contract which may be awarded shall be subject to Scots Law and the jurisdiction of the Scottish Courts.

VI.4) Procedures for appeal

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority is required to allow a standstill period of at least 10 calendar days from the day of dispatch of the notice informing tenderers of its decision to award the contract. The authority is required to provide feedback within 15 days of receipt of a request from a tenderer but there is no obligation on the authority to extend the standstill period in the meantime. The Public Contracts (Scotland) Regulations 2012 provide for an aggrieved party who suffers or risks suffering loss or damage as a result of the authority’s breach of its duties to bring proceedings in the Sheriff Court or Court of Session, provided that the aggrieved party has first informed the authority of the breach of duty and of its intention to bring proceedings. Proceedings must be brought within 30 days beginning with the date when the party first knew or ought to have known that grounds for starting proceedings had arisen. The Court may extend that period up to a maximum of 3 months if it is satisfied that there is good reason to do so. Where a contract has already been entered into, a party may bring proceedings for an ineffectiveness order. Proceedings for an ineffectiveness order must be brought within 30 days from the date of publication of the OJEU notice or the date of sending the notice informing tenderers of the authority’s decision to award the contract, or, if neither of those apply, within 6 months from the date the contract is entered into. The Court may by interim order suspend the procedure leading to the award of contract and the implementation of any decision or action taken by the authority in the course of the award procedure, and then may order the setting aside of the decision or action, the amendment of any document, and an award of damages. Where the contract has already been entered into and an ineffectiveness order has not been sought, the Court may only award damages, but if an ineffectiveness order has been sought it may order the authority to pay a penalty and may make such further order as it considers appropriate to address the consequences of the ineffectiveness order.

VI.5) Date of dispatch of this notice:

12.7.2012