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B-Diegem: information systems

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214409-2012 published in OJEU S 129, 07.07.2012

deadline for submission of tenders Thursday, July 26, 2012

Contract notice (Original) of Service contract in Belgium

The contractor belongs to Other (European Communities)

Directive 2004/18/EC

Section I: Contracting authority

I.1) Name, addresses and contact point(s)

ELIA system operator

Elia System Operator

Karine Samson

Culliganlaan 1G

Diegem

1831

BELGIUM

+32 25467885

Internet address(es):

General address of the contracting authority: http://www.elia.be

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2) Type of the contracting authority

Other: Electricity transport system operator

I.3) Main activity

Other: Energy

I.4) Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1) Description

II.1.1) Title attributed to the contract by the contracting authority:

Active network management – technical solution and implementation.

II.1.2) Type of contract and location of works, place of delivery or of performance

Services

Service category No 7: Computer and related services

Main site or location of works, place of delivery or of performance: Belgium.

NUTS code

II.1.3) Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.5) Short description of the contract or purchase(s)

The project aims at experimenting smart solutions to congestion management on Elia’s local grid in the operational processes.

II.1.6) Common procurement vocabulary (CPV)

Information systems (CPV: 48810000)

II.1.7) Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8) Lots

This contract is divided into lots: no

II.1.9) Information about variants

Variants will be accepted: yes

II.2) Quantity or scope of the contract

II.2.2) Information about options

Options: no

II.2.3) Information about renewals

This contract is subject to renewal: no

Section III: Legal, economic, financial and technical information

III.1) Conditions relating to the contract

III.1.4) Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2) Conditions for participation

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates that are unable to provide the following pre-requisites will be excluded from the procedure:

No bankruptcy declared or proceedings going on to declare bankruptcy (sworn statement),

No registered serious professional misconduct (sworn statement),

No misrepresentation of information in the supplied file (sworn statement),

Certificate of good conduct or extract of 'judicial record' (provide certificate),

Detailed picture of shareholder structure,

Fulfillment of social security contributions obligation (sworn statement),

Fulfillment of tax obligation (sworn statement).

III.2.2) Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The candidates are asked to fill in the "financial ratio analysis" document which will be provided on request to karine.samson@elia.be.

Minimum level(s) of standards possibly required: In case the financial situation of the candidate is deemed likely to jeopardize the ability of the candidate to carry-out the project until the final delivery and ensure all after-sales requirements, the candidate may be excluded from the procedure.

III.2.3) Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Minimum requirements:

A vendor needs to fulfill all of the following criteria:

1. Having knowledge of power systems, active network management (ANM), load flow analysis (principle N and N-1), renewable energies. Please provide references of customers or projects carried out in the mentioned field of activity, and/or CVs of key personnel with suitable competences and experience.

2. The company must be able to support and maintain the system.

Please provide examples of service contracts (customer, type of system, content of the support and maintenance service provided, availability of helpdesk or support service) -Confidential information may of course not be disclosed.

Preferred extras:

A vendor can get up to 100 points in total in case all extras are fully matched (request for descriptions to give evidence on individual answers):

1. Experience in other projects related to ANM with DSO’s or TSO’s

0 to 20 points

2. Continued core product development path since at least 3 years

0 to 10 points

3. An existing solution is already implemented and could be visited by Elia

0 to 20 points

4. The solutions should be able to deal with and solve voltage deviations in the electricity network.

0 to 20 points

5. The system should be capable to deal with several flexible solutions: generation modulation, ability to use data of dynamic line rating, integration of energy storage and demand side management.

0 to 10 points

6. The supplier must be able to offer 24/7 support service on the product (software and hardware).

0 to 10 points

7. The company must be able to transfer knowledge to the customer. Please provide examples of different realizations and too which extend the customer is in the position to update the system parameters according to the evolution of grid structure and changes in operational rules.

0 to 10 points

Minimum level(s) of standards possibly required:

The candidates that do not meet the minimum requirements will be excluded from the procedure.

All other candidates will be marked and ranked as per the criteria described above.

III.3) Conditions specific to services contracts

III.3.1) Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2) Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1) Type of procedure

IV.1.1) Type of procedure

Negotiated

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2) Award criteria

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) Information about electronic auction

An electronic auction will be used: no

IV.3) Administrative information

IV.3.2) Previous publication(s) concerning the same contract

no

IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.7.2012

Payable documents: no

IV.3.4) Time limit for receipt of tenders or requests to participate

26.7.2012 - 12:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

10.8.2012

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: no

VI.2) Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.5) Date of dispatch of this notice:

3.7.2012